Founded by Guru Nanak Darbar, Vapi
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Guru Nanak Darbar, Vapi Gujarat
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Facility booking enquiry

Punjab Bhavan
Booking Form.

Submit your requested dates, facilities and rent details online. The VPCF team will review the enquiry and contact you about availability and next steps.

Submitting this form does not confirm a booking or guarantee availability.

Official form

Complete your
booking enquiry.

Fields marked * are required. Enter only the rent and cleaning amounts communicated by VPCF; displayed amounts are estimates for enquiry review and are not a request for payment. Please wait for VPCF to contact you before making any payment. For reference, you may also download the original PDF.

01 Applicant information
Member / Non-Member *
02 Booking details

Enter dates, times and only the rent amount provided by VPCF. Hall bookings are limited to 8 hours; any part of Punjab Bhawan may be booked for no more than 5 days.

Ground Floor Hall
From
To
JS Sama Memorial Hall
From
To
Room No. 1
From
To
Room No. 2 (Attached)
From
To
Room No. 3 (Attached)
From
To
Room No. 4 (Attached)
From
To
Room No. 5 (Attached)
From
To
Room No. 6
From
To
Room No. 7
From
To
Room No. 8 A/C Non Attach.
From
To
MK Sama Memorial Hall
From
To
03 Rent and deposit calculation

These amounts are an enquiry estimate only and are not a request for payment. The 20% discount is applied when “Member” is selected, and the 25% refundable deposit is calculated from Total Rent after that discount. This implementation assumption is separate from the official Terms & Conditions and is subject to VPCF review. Please wait for VPCF to confirm availability and applicable charges before making any payment.

Rent entries

Selected facilities

Not entered
Not enteredEnter a rent in Section 02 to see the facility breakdown here.
Rent subtotalNot entered
01

Rent calculation

Member
Total RentNot entered
Less Membership Discount (20%)Not entered
Total Rent after discountNot entered
02

Additional charges

Add 25% Refundable Deposit RefundableNot entered
Enquiry estimateTotal Deposit AmountDo not pay until contacted by VPCF.
Not entered
04 Remarks and declaration
“I, the undersigned, hereby confirm that I have read and agree to all the terms & conditions laid by VAPI PUNJABI CHARITABLE FOUNDATION for taking their premise on rent for __________ purpose.”
For VPCF office use only

Booking confirmation & deposit slip

These fields are completed by the foundation after review and payment. Applicants cannot issue a confirmation or receipt number.

Booking Confirmation Date
Completed by VPCF
Confirmation By
Completed by VPCF
Deposit Slip — Date
Completed by VPCF
Deposit Slip — Amount
Completed by VPCF
Deposit Slip — Rept No.
Issued by VPCF
05 Terms & Conditions
Read the official Punjab Bhavan Terms & Conditions
  1. The Complete Punjab Bhawan or a part of it is given on AS IS basis. So the Booking Party should return the premise in same condition. If any damage found, the loss will be recovered from Booking party.
  2. Possession to the premise will be given only on presentation of Booking Confirmation Slip.
  3. A Booking Confirmation slip will be given only when the payments 100 % of the total amount along with 25% refundable deposit has been submitted to the foundation.
  4. Booking amounts can be paid In Cash or Cheque/DD payable in the name of VAPI PUNJABI CHARITABLE FOUNDATION.
  5. For Cheque payments bookings to be confirmed after clearance of cheque.
  6. Please take the electric meter reading before entering & leaving the premise in presence of a VPCF offical.
  7. Any part of the Punjab Bhawan will not be given to a single booking party for more than 5 days.
  8. The Booing of the Halls is for 8 hrs only.
  9. The Booking Party should take a note that Non-Veg / Tobacco or any types of Alcohol are strictly prohibited in the Punjab Bhawan Premises. In case found, VPCF reserves the right to cancel the program and to penalize the Booking party.
  10. In case of any Natural disaster, Fire, Accident etc, the function should be discontinued & the committee is not responsible for any damage or losses to the booking party.
  11. VPCF dose not take any responsibility for the vehicles parked outside Punjab Bhawan.
  12. In case any legal permission to be taken by Booking party from Government or Semi-government bodies, the booking party should submit a copy of the permission to VPCF before confirming booking.
  13. VPCF reserves the right to Punjab Bhawan and has the right to cancel the booking before 2 days without any reason & to refund the booking amount within a week's time.
  14. In case of cancellation, amount deducted as below:-
    • 20% of the total booking amount if cancelled before 7 days.
    • 50% of the total booking amount If cancelled within 7 days.
  15. No items from Gurudwara Guru Nanak Darbar to be taken to Punjab Bhawan without the written permission of the Manager.
  16. Reference of a VPCF member must berore booking.
  17. The Booing party should take Care of all It belongings & VPCF will not be responsible for any theft. Use of Loudspeaker to be allowed only till the time permitted by legal bodies from time to time.
  18. No claim will entertained by the VPCF for non working of light/ air-conditioning etc.
  19. Any tax applicable to be borne by the booking party.
  20. Domestic Gas Cylinder of 14.2 Kgs are not permitted In Punjab Bhawan.
  21. Management is not responsible for electricity failure. Party to make DG arrangement on their own.
  22. Management reserves the right to change Terms & Conditions as and when required.
  23. Party should collect their refund within period of two months from the end of program otherwise it would be considered as donation.

VPCF will review the enquiry and contact you about availability, applicable charges, and next steps. Submission does not confirm a booking. Please do not make any payment until VPCF contacts you.

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